roomvu email marketing uses CSV contact files with a very specific format.
Your file must include only three columns, in this exact order:
First Name
Last Name
Email Address
Many agents already have contact files, but they often include:
Duplicate contacts
Empty rows or missing emails
Extra columns not used by Roomvu
Incorrect column order
Mixed formats from Excel, Google Sheets, or CRMs
This guide shows you how to use ChatGPT to quickly clean, fix, and generate a ready-to-upload CSV file for Roomvu.
What Roomvu Requires for Email Marketing Contacts
Before uploading, make sure your file follows these rules:
✅ CSV format
✅ Exactly 3 columns
✅ Column order must be:
First Name
Last Name
Email Address
❌ No phone numbers
❌ No extra columns
❌ No empty email cells
❌ No duplicate email addresses
Step-by-Step: Clean Your Contact File Using ChatGPT
Step 1: Prepare your existing contact file
You can use:
CSV files
Excel files (.xlsx)
If your file is in Excel, that is fine. ChatGPT can handle both.
Step 2: Open ChatGPT
Go to ChatGPT and start a new chat.
Step 3: Upload your contact file
Use the file upload option in ChatGPT and upload your CSV or Excel file.
Step 4: Use this prompt (copy and paste)
Use the prompt below exactly as written, then upload your file if you have not already.
ChatGPT prompt:
I want you to clean and optimize this contact file for upload to email marketing platforms.
Requirements:
Remove duplicate contacts based on email address
Remove rows with missing or invalid email addresses
Remove all columns except First Name, Last Name, and Email Address
Reorder the columns to be exactly: First Name, Last Name, Email Address
Fix formatting issues (extra spaces, capitalization)
Leave first or last name blank if missing, but never include blank emails
Output the final result as a downloadable CSV file
Please generate a clean CSV file that is ready to upload.
Step 5: Download the optimized CSV
ChatGPT will:
Clean your data
Remove unnecessary fields
Fix column order
Generate a new CSV file
Download the file once it is ready.
Step 6: Upload the CSV to Roomvu
Go to your Roomvu dashboard and upload the cleaned CSV file into Email Marketing.
Your contacts are now ready to use.
Common Mistakes to Avoid
Uploading files with extra columns
Uploading files with duplicate emails
Uploading files with empty email fields
Changing the column order
Using ChatGPT helps you avoid all of these issues in minutes.
Why This Method Works Well
Saves time cleaning data manually
Prevents upload errors
Ensures Roomvu accepts the file on the first try
Works with large contact lists